Minutes of the Parish Council Meeting
held at Rhodes Memorial Hall
on Wednesday 03 April 2002
Present: Mrs K Gregory (Chairman) Mrs A Jackson T Jackson Mr C Arkell Mr W Jenkin Mrs L Ball
Absent: Mr J Davis
- The Chairman opened the meeting by welcoming everyone.
Apologies for absence had been received from Jon Davis. The
ward councillor Mrs Sydney Harrison also attended. The
Clerk then read the minutes of the last meeting following which they
were approved unanimously. As the minute book was
unavailable the minutes would be signed at the next meeting.
- Matters arising:
a) Jubilee Street Party - the clerk was instructed to look into the
purchase of some commemorative mugs to be given to each of the children
in the parish under a certain age, yet to be decided. The
remainder would be for sale to anyone who would like
one. A working committee would be put
together nearer the date to actually organize the event.
The cow field at Manor Farm would be the venue for the
bonfire/fireworks as the fields adjacent to East Lodge were
unavailable. The next edition of Village Live would contain
a flyer reminding parishioners of the event.
b) Code of Conduct - The clerk informed the council members that it was
her responsibility to ask the Council to sign up to the Code of
Conduct, and there her responsibility ended. A long
discussion ensued but it was decided the matter should be decided upon
at the next meeting in May. The register of interests was proving
to be the problem as it was considered invasive.
- Planning:
a)In Jon Davis's absence the Clerk reported that the renewed
application for Bell Cottage had been passed as had the replacement
windows at Manor Farm, Sevenhampton.
b) Hill View,
Brockhampton had been disposed of.
c) There had also been a
renewal of an application for Woodleigh, together with
d)revised plans
for Yew Tree Cottage,
e) a conservatory at Stonebridge House and
f) some
changes to the new house on the Deer Park. These were all
pending.
- Revision of planning procedures:
The Chairman reported that the whole area of planning within the
CDC was being streamlined and the turnaround time would probably be
quicker. As for local procedure it was agreed that the
plans would be passed to the nearest representative as now for local
comment (and then passed to the post office), but a further copy of the
plans would also be circulated to the other councillors.
- Financial:
a) The Clerk was unable to report in full because all the records were
being audited. The figures would be included in the next
financial report at the May meeting. It was, however,
proposed by Anne Jackson and seconded by Thomas Jackson that the clerk
resubscribe to the Local Council Review at £10.99 and also apply
for the new NALC Guidance on the New Audit Regime at £9.95
b) The grass cutting invoice had still not been received but a cheque
under Section 137 had been paid for the fireworks for the Jubilee
Celebrations in the sum of £283.41.
c) Noticeboards - Roger Gibson offered to revarnish the
Sevenhampton Board and Sid Holland would be approached to deal with the
other ones, as the Chairman felt they needed redoing.
d) The grass cutting
tender for Sevenhampton was to be awarded to Carey Emtage in the sum of
£236.00. He had still not charged for 2000-2001 and
would be reminded by the Clerk.
e) A letter of thanks would be
written to Brian Smith as he had agreed to continue cutting round the
post box for a further year.
- Correspondence:
The Clerk outlined the new audit procedure which would do away
with the triennial audit regime and replace with a "lighter touch"
annual audit. This would require the services of an
internal auditor. The Clerk to look into this and report at
the next meeting.
-
The date of the next meeting was fixed for 15 May at 7.30pm and
there being no other business the Chairman closed the meeting at 8.15pm.
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